Convert your Confluence pages into professional looking Word documentsword-template-exporter-confluence confluence word help
The Word Template Exporter for Confluence add-on allows you to export your Confluence content to professional looking Word documents. You can simply use our default template or provide your own Word template. This allows you to completely customize header, footer, styles and more. If your company already has a Word template, simply upload it to Confluence and use it to export content. This tutorial will show you how to get started.
The add-on is available on the Atlassian Marketplace. At the time of writing it is only available for Confluence Server. (Please contact us if you are customer of Confluence Cloud). For server installations, you can use the Universal Plugin Manager (UPM):
- To visit the UPM, go to
> Confluence Administration > Add-onsin the Confluence header
- From there click on the
Find new add-ons.link at the top of the page.
- Then enter
Word Template Exporter for Confluence.
- Click the
installbutton and follow the instructions.
How to export content using the default template
To export content from Confluence to a Word document, first open the Confluence page that you would like to export. If you’d like to export the entire Confluence space, navigate to the home page of that space.
- In the menu on the top right select
Export with Word template. Don’t confuse it with the option
Export to Word. The latter is the out-of-the box Word export functionality which does not support styling nor templates.
- This opens a dialog with options. Select the desired options. If you only want to export a single page, select
This page only. If you would like to produce a Word document based on the current page and all its children, select
This page and all its child pages. Click on the little arrow of the template drop-down and select
- Click the
Start exportbutton. This action usually completes within a few seconds. However, depending on the size of the content, it may take several minutes. The download of the word document will start automatically. Please do not navigate away from the current page.
Here’s an example of the resulting word document:
How to use a custom template
In the previous example we used the default template to export content from Confluence to Word. An easy way to get started with custom templates is to take the default template, modify it and upload it under a different name. To download the default template, follow the steps from above to bring up the Export options dialog. Then click on the
Display more information link under the description. This will expand the description and show two additional links, one for each template. Click on the highlighted words
Template A or
Template B, as shown in the following screenshot:
Clicking this link will download the
.dotx template to you computer. You can then open and modify it. For example let’s modify the header and add a company logo to it.
After making the desired changes, save the template under a different name, e.g.
my-template.dotx. It’s important that you save it as a template file (
.dotx extension) and not as a regular word document (
To use the new template, you must first upload it to Confluence as an attachment. The location of the page where you upload the attachment does not matter. Maybe you already have an existing “Marketing” or “Template” page. If not, maybe now is a good time to create one.
After you have uploaded the template file, follow the steps from before to bring up the Export options dialog. Click on the option to select a template and notice that now the list contains the template you attached. This list shows all attachments of type
.dotx. If you have other attachments with the same file extension, these will automatically show up in the list, too.
To start the export, select your template from the list and click the
Start export button.
Here’s an example of the resulting word document:
Tip: Word only includes styles in the template that are in use. Therefore make sure your template contains content that is formatted with the style that you’d like to use. For example if you’ve modified the “Heading 4” style, make sure that you add text formatted with “Heading 4” in your template.
Troubleshooting and feature requests
No valid license found
When clicking the export button, an error page is displayed with the following message: “No valid license found. Please contact your Confluence administrator.”
The license of the add-on is missing, not valid or expired.
Enter a valid license for the add-on:
- Go to the add-on administration at
> Confluence Administration > Add-ons.
Word Template Exporter for Confluencein the search box.
- Enter a valid license key and click the
No menu option Export with Word template
The menu only shows the standard
Export to Word option, but not the
Export with Word template option.
The add-on is not installed or wasn’t loaded correctly.
Make sure that the add-on is installed (see installation instructions above). If the menu option still does not show up, consult your Confluence administrator to check for errors in the log file.
Text in my template header/footer is not displayed in exported documents
When exporting a document with a template that has text boxes in the header and footer, the text disappears and is not part of the exported document.
The add-on currently does not supported text boxes.
Please remove the text box and insert the text as normal text without the box.
Styles don’t appear in the exported document
Styles that I have defined in my template don’t appear in the exported document.
A possible cause is that the template styles were not actively in use and weren’t saved inside the template. Another reason could be that there are special rules for tables and lists.
For regular styles, make sure that you have text in your template that is formatted with the style. For example to include all header styles, add headlines formatted with
Heading 1 to
Heading 9 to your template. By default, Word only adds styles that are in use to the template. For formatting tables, please see custom table styles. For formatting lists, please see custom list styles